Nafasi za Ajira 6 February

Human Resources Administration Officer 
Finca 
Location: Head Office, Tanzania, United Republic of | Department: Human Resources  
To provide administrative support to FINCA Tanzania HR programs, liaising with internal/external stakeholders and assisting with the logistics of course delivery/ordering HR stationeries, undertaking HR functions and processing (including data entry) and providing advice and client support Organizes and maintains file system, and files correspondence and other records. 
Job Title: Human Resources Administration Officer 
Department: Human Resources 
Reports To: Employee Relations Manager 
KEY RESULT AREAS / ESSENTIAL FUNCTIONS 

·                     Composes and types routine correspondence and letters 

·                     Organizes and maintains file system, and files correspondence and other records 

·                     Makes copies of correspondence or other printed materials 

·                     Prepares outgoing mail and correspondence, including e-mails/Orders and maintains supplies, and arranges for equipment maintenance. 

·                     Able to read and interpret documents and draft letters in English 

·                     Deals with Heath insurance application 

·                     Help in internal and external Staff loan process 

·                     Help on boarding of staff i.e. Filling of all HR forms during entry for new staff, identification provision 

·                     Assist in drafting of disciplinary notifications/prepare the DH panel and informing the panel 

·                     Assist on staff counseling , proactive conflict resolution, acts as mediator or arbitrator 

·                     Communicate all HR admin concepts clearly to customers/colleagues 

·                     Handling NSSF documentation for FINCA Tanzania staff  

 
EDUCATION AND/OR EXPERIENCE  

·                     Diploma/degree in business/IT/Social Science/Records from a recognized College/University 

·                     One years experience in a similar role 

·                     Experience in a HR environment with a strong customer service focus 

·                     Exceptional communication and administration skills 

·                     A high level of attention to detail 

·                     Intermediate to Advanced skills in MS Word, Excel and Outlook 

·                     Ability to prioritize tasks and meet deadlines and high level communication and client skills 

·                     Experience in overall office administration (minute taking, organizing training courses) 

·                     Strong communication skills (written and verbal) 

·                     Demonstrate sound understanding of all employee relations aspects  

 
COMPETENCIES  

·                     Problem Solving - Identifies and resolves problems in a timely manner. 

·                     Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments 

·                     Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions. 

·                     Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. 

·                     Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback. 

·                     Ethics - Works with integrity and ethically. 

·                     Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. 

·                     Professionalism - Approaches others in a tactful manner; Reacts well under pressure. 

·                     Quality - Demonstrates accuracy and thoroughness. 

·                     Attendance/Punctuality - Is consistently at work and on time.  

 
FINCA Tanzania offers equal employment opportunities to qualified men and women. 
If you are not contacted by FINCA Tanzania within thirty (30) days after the closing date, you should consider your application as unsuccessful. Short listed candidates may be subjected to any of the following: security clearance; competency assessment; physical capability assessment, reference checking. 
How To Apply 
 
CLICK HERE TO APPLY 
 
Deadline : February 16, 2013. 
 
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