AJIRA YA WHO REPRESENTATIVE IN TANZANIA

The Mission of WHO is the attainment by all people of the highest possible level of health

POSITION: Human Resources Assistant

DUTY STATION: Dar es Salaam

Under the direct supervision of the Operations Officer and overall supervision of the WR, the incumbent is expected to perform the CSU functions in accordance with established procedures and practices, dealing with routine matters and referring problems or unusual situations to supervisor. Broad guidance is provided by Operations Officer or other professional staff or through general objectives and instructions regarding resource allocation, divisions/programmes needs and priorities. WHO Staff Rules and regulations, WHO e-Manual, Information notes, SOPs, established Human Resource procedures, practices and standards are the expected guidelines for briefing/informing staff members accordingly. 

DUTIES AND RESPONSIBILITIES 

1. He/She assists in providing relevant HR information and initiating transactions in GSM in the following areas: 
· Initiate position actions (Position classification and reclassification actions); 
· Initiate Hiring and staffing actions, including requesting vacancy notices and hiring of consultants and APWs to individuals through the Procurement module; 
· Contract management (appointments, extension of appointments, separation actions) changes in status actions; 
· Advise on possible reasons of HRAP rejections; 
·Provide support to staff in initiating TRs for statutory travels (Processing of staff entitlements); · Provide support to staff in the use of the staff self-service module (GSM end-users) 

2. Monitoring and reporting of HR actions; 
· Through regular reporting, he/she will monitor transactions initiated, appointments coming to an end and that need to be extended, separation actions for a timely action on the part of managers and staff. 

3. He/she will liaise with HR counterparts in HRM/AFRO and GHR to ensure a proper follow up on actions initiated at the CSU level; 

4. Leave Administration; 

5. The incumbent will serve as back up to the team members in similar or different positions within the CSU; 


6. The incumbent will be relied upon to brief colleagues of the WCO specific Administration and HR procedures and practices. 

EDUCATIONAL QUALIFICATIONS Essential: 

Work requires completion of Secondary education, knowledge of general administrative and HR Policy theory and procedures Desirable: Diploma or University Degree in HR, Training in UN/HR systems is an advantage. Proven skills in drafting and editing required. 

Experience Essential: At least 8 years of experience with several years experience in an administrative cluster to have a sound knowledge of its rules, regulation, procedures and practices as related to the work, Administration and Management. 

Desirable: Experience in other areas such as Programme Management, travel and Procurementwould be an asset. 

Languages: Excellent knowledge of English. SKILLS AND ABILITIES Good organizational skills, tact, good judgement, discretion and compassion. 

Other Skills (e.g. IT): Good use of computer skills especially in Microsoft Office applications. Training in Oracle based or other ERP systems an asset. 

Salary: GS 6 as per United Nations General Service scales.

Contract Type: Fixed Term Closing Date: 26^TH OCTOBER 2012 SELECTION PROCESS 

Applicants will initially be evaluated based on documentations submitted with the application, then competitively ranked applicants will be tested and interviewed. Therefore, it is essential that applicants address the required qualifications stated above in their application including a detailed CV, passport size photograph, copies of certificates and testimonials to WHO Representative, Attention: 

Operations Officer, 
P.O. Box 9292, 
Dar es Salaam 
Tanzania 

by mail. Applications received after the closing date will not be considered. Applications by email or fax are not acceptable. This Application is open to candidates of either sex. Women applicants are encouraged. Only candidates who meet all these requirements will be considered for and shortlisted for tests and interview. 
WHO HAS A SMOKE FREE ENVIRONMENT!!!!